School fees and MPESA tracking
School fees management system for Kenya
Manage fee structures, invoices, balances, receipts, MPESA reconciliation, arrears follow-up, and parent payment communication from one finance workspace.
Finance clarity
Give bursars and administrators a cleaner way to manage school fees.
EBingwa helps schools reduce manual receipt books, unclear balances, and delayed fee follow-up. Fee records connect directly to learners, classes, terms, sponsors, and parent communication so the finance office can see what has been billed, what has been paid, and what still needs attention.
Finance workflows covered
- Termly billing for tuition, transport, meals, boarding, uniforms, and custom fee items.
- Learner balances, overpayments, waivers, adjustments, and sponsor tracking.
- MPESA payment reconciliation against student accounts.
- Receipts, balance reminders, exports, and finance reports for school leadership.
Problems solved
The school finance problems EBingwa helps solve.
Manual fee tracking makes it hard to know the real balance for each learner, especially when payments arrive through MPESA, cash, bank deposits, sponsors, or split family arrangements.
Lost receipt history
Keep payment records attached to learner accounts instead of relying on handwritten receipts and separate ledgers.
Unclear balances
See billed amounts, paid amounts, adjustments, and outstanding balances by term, class, or learner.
Slow parent follow-up
Send fee reminders and payment confirmations using the same contact records used across the school.
Capabilities
Detailed school finance tools for Kenyan schools.
Flexible fee structures
Create different fee structures by class, stream, term, boarding status, transport route, or other school billing needs.
MPESA reconciliation
Match MPESA payments to learner accounts and reduce the time spent checking statements manually.
Receipts and statements
Generate receipts and learner statements that clearly show billed items, payments, and balances.
Adjustments and waivers
Record approved discounts, bursaries, write-offs, corrections, and special learner adjustments with traceability.
Sponsor and guardian tracking
Handle learners with sponsors or multiple guardians responsible for different payment arrangements.
Balance reminders
Use SMS and parent communication tools to remind guardians about balances without preparing separate contact lists.
How it works
A finance workflow built around the school term.
The fees module follows how schools actually collect money: define the bill, post charges, receive payments, reconcile, report, and follow up.
- Create fee structures Set up term charges and fee items for each class or learner group.
- Bill learners Apply charges to enrolled learners and keep each learner account updated for the active term.
- Record and reconcile payments Post payments from MPESA, cash, bank, or sponsor channels and match them to learner balances.
- Report and follow up Review collections, balances, arrears, and payment history, then communicate with parents directly.
Reports and visibility
Finance reports that support decisions.
Fee balance reports
See outstanding balances by learner, class, stream, term, sponsor, or selected fee item.
Collection summaries
Track expected revenue against collected amounts so leadership can understand cashflow.
Learner statements
Provide parents with clear account statements showing invoices, receipts, adjustments, and balances.
FAQs
School fees management questions
Can EBingwa handle different fee items?
Yes. Schools can create fee items such as tuition, transport, meals, boarding, uniforms, trips, and custom charges.
Does it support MPESA payments?
Yes. EBingwa is designed for MPESA-aware school finance workflows and can reconcile payments to learner records.
Can parents receive fee reminders?
Yes. Schools can communicate balances and reminders using SMS and parent communication records.
Can we export finance data?
Yes. The finance module supports reporting and export workflows for school office review and reconciliation.
Can Ebingwa generate fee statements?
Yes. You can generate and print detailed learner fee statements showing all invoices, payments, and the current outstanding balance.
Can Ebingwa track partial payments?
Absolutely. The system records every payment made and automatically updates the remaining balance for each learner.
Can Ebingwa handle bursaries and waivers?
Yes. You can record bursaries, scholarships, and fee waivers, which are then reflected in the learner's statement as credits.
Can Ebingwa track fee balances by class?
Yes. Administrators can view and export aggregate fee reports by class, stream, or even by specific fee items like transport.
Can parents view balances on mobile?
Yes. Parents can check their child’s real-time fee balance and payment history through the Ebingwa mobile app.
Does Ebingwa support MPESA PayBill or Till payments?
Yes. Ebingwa integrates with school Paybill and Till numbers to automate payment tracking and receipting.
Trusted by educators
Built around real school workflows
Make fee balances easier to trust.
Move billing, receipts, MPESA tracking, and parent reminders into a connected school finance system.
Start managing school fees free