Built for CBC schools in Kenya
eBingwa
Kenya’s Free School Management System
Run your entire school from one platform. Manage fees, attendance, CBC report cards, and parent communication with ease.
- Attendance and SMS alerts
- CBC assessments & report cards
- Fees, receipts, and MPESA reminders
Guided Onboarding
Digitize Your School in 5 Simple Steps
No heavy IT intervention required. Our guided setup flow gets your school online and ready to operate in under 5 minutes.
School Details
Enter your school's official name and registration type.
Basic Info
Define your student population and curriculum (CBC/8-4-4).
Location & Verification
Verify your county and operational address securely.
Principal & Branding
Set administrator access and upload your school crest.
Review & Launch
Confirm details and instantly access your dashboard.
Too many systems. Too much confusion.
Tired of the manual chaos and disconnected tools?
Most schools in Kenya are slowed down by paper registries, messy Excel sheets, and constant phone calls. Stop the guesswork. Ebingwa fixes the chaos so you can focus on what actually matters: your students.
No more digging through cabinets
Stop wasting hours searching for student files. Find every admission record, parent contact, and document instantly in one place.
Stop chasing teachers for marks
End the term-end nightmare. No more manual mark entry, broken Excel formulas, or staying up late to format report cards.
Parents stop calling you
No more "I didn’t get the notice" excuses. Reach every parent instantly with automated fee reminders and class updates.
Get Your Life Back
Automate Your School Admin and Stop the Manual Stress
Ebingwa replaces your spreadsheets and paper files. Manage fees, attendance, exams, and communication from one easy platform that your team will actually love to use.
- Peace of Mind: Secure cloud-based records
- Less Work: CBC & KNEC ready tabulation
- Faster Cashflow: Automated billing & SMS reminders
More powerful features included
Get Peace of Mind for Parents
Reduce phone calls by 70%. Give parents an app to check fee balances, homework, and results directly on their phones.
Upload KNEC Marks in Seconds
Stop the manual re-typing. Import your KNEC progression Excel files directly into student records without errors.
Reach Every Parent Instantly
Send urgent notices, fee reminders, and event updates to all parents with one click via bulk SMS.
Report Cards Done in Seconds
Stop staying up late formatting reports. Generate beautiful, accurate CBC & 8-4-4 report cards automatically.
Efficiency Matters
Why Schools Are Moving to Ebingwa
Compare the speed and accuracy of a digital school management system against traditional manual methods.
Give Every Team Member Exactly What They Need
Stop answering the same questions. Give your staff and parents the right tools so they stop relying on you for everything.
For Administrators
Stop overseeing chaos. Get total control of your school records and reports in one click.
For Bursars
Ditch the ledger books. Track payments, receipts, and balances with zero manual effort.
For Teachers
Focus on teaching, not paperwork. Enter marks and track attendance directly from your phone.
For Parents
Get peace of mind. Check fee balances, homework, and results instantly on the mobile app.
For Owners
Stop guessing. Get clear, real-time oversight of your school’s finance and academic health.
Total Clarity
No More Missing Info. No More "He Said, She Said."
Stop switching between payment books, mark sheets, and WhatsApp groups. Ebingwa keeps your entire school connected on one platform where data flows where it belongs.
- Report cards generate the moment marks are entered
- Fee balances update automatically upon payment
- SMS notices reach the right parent every single time
Parent and teacher mobile access
Parents see fees, attendance, notices, and report cards on their phones
Reduce follow-up calls by giving every parent a simple mobile portal while teachers and staff keep daily updates moving from anywhere.
For parents
- View fee balances, bills, statements, and receipts.
- Read notices, events, and school updates.
- Check diary items, homework, results, and student-linked updates.
For teachers and staff
- Post homework, notices, and operational updates from mobile.
- Track attendance and activity history where relevant.
- Keep parent communication connected to school records.
Getting Started
How Ebingwa Works in 5 Simple Steps
Transitioning your school to a digital system is easier than you think. Here is the exact process.
Register School
Create your free account in under 2 minutes with basic school details.
Import Learners
Upload your existing student list or KNEC progression files from Excel.
Setup Finances
Define your fee structures and link your MPESA Paybill for automatic tracking.
Invite Staff
Add teachers to start logging attendance and entering CBC assessment marks.
Engage Parents
Send automated SMS alerts and give parents mobile app access to records.
Kenya-specific workflow
Import KNEC progression files without retyping learner data
Upload your KNEC Excel sheets and let Ebingwa help map the data into your school records. Set up learners faster, reduce errors, and keep your existing Excel workflow usable.
Add the KNEC progression file your school already uses.
Match columns to learner records and reuse the setup.
Create clean records without manual row-by-row typing.
Growing with schools across Kenya
Trusted by leading schools in Nairobi, Kiambu, and beyond
Ebingwa supports real school operations across student information, fees and billing, attendance, exams, and parent access.
Used by hundreds of forward-thinking schools in Kenya:
Real Impact
Cut Your Admin Work In Half
Ebingwa helps schools reduce admin friction and manage day-to-day operations more clearly with automated workflows.
- Bulk imports: reduce manual data entry by 80%
- Automated Billing: track school fees without spreadsheets
- Instant Reporting: generate report cards in seconds
Want the tour? See the exact workflows your school team will use.
Allan Njiru
Founder - Ebingwa
Built in Kenya to solve real school frustrations
Ebingwa was built because we saw schools struggling with manual records, missing fees, and exam chaos. We created a platform that actually understands the day-to-day pressure of running a Kenyan school.
"We are building school software that gives you your life back—less manual work, more clarity, and better communication."
Unbeatable Value
Run Your School Without the Chaos. 100% Free.
Take total control of your records, exams, and fees today. No setup fees, no monthly subscriptions, no more stress.
The Results
See The Immediate Impact on Your School
Ebingwa helps schools reduce admin friction and manage day-to-day operations more clearly.
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Faster exam result processing Teachers enter marks, schools process results, and administrators generate report cards with less back-and-forth.
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Cleaner school fees management Track fee structures, payments, receipts, statements, and defaulters from one system.
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Better parent communication Parents can access notices, fee information, diary or homework, and student-linked updates more easily.
Resources
Expert Guides to Help You Scale
Practical guides on student records, school fees management, report cards, parent communication, and digital school operations.
Best School Management System in Kenya (2026 Guide)
How to evaluate school management software in Kenya for records, fees, exams, SMS, and parent access.
How to Manage School Fees, Billing, and Receipts Digitally
Practical steps to move from fee spreadsheets to structured billing, payments, receipts, and statements.
How to Replace Spreadsheets with Student Information Software
A rollout path for digital student records, attendance, exams, and report cards.
Frequently Asked Questions
What is a School Management System?
A school management system is software that helps schools manage fees, attendance, exams, CBC report cards, communication, and student records from one centralized platform.
Is EBingwa a free school management system for Kenyan schools?
Yes. Our core platform for student records, attendance, exams, and basic finance is 100% free with no setup fees or monthly subscriptions.
Can I use it for CBC and 8-4-4 schools?
Absolutely. Ebingwa is built to handle both systems, including CBC progression tracking, assessment entry, and automated report card generation.
Does Ebingwa support MPESA integration?
Yes. Ebingwa integrates with Safaricom MPESA for school fee payments, allowing schools to receive and track payments directly within the platform with automated receipting.
How does attendance tracking work?
Teachers log attendance digitally via their phones. Parents are automatically notified via SMS the moment a student is marked absent, ensuring real-time safety and transparency.
What is the best school management system in Kenya for CBC?
Ebingwa is considered the best for CBC because it natively handles learning areas, assessment rubrics (EE, ME, AE, BE), and KNEC progression file imports without manual re-typing.
How can I digitize my school operations in Kenya?
To digitize your school, you should register on a platform like Ebingwa, import your student records from Excel, set up your fee structures, and train your staff to mark attendance and grades via mobile.
Is my school data secure on Ebingwa?
Yes. We use bank-grade encryption and secure cloud hosting to ensure your student and financial records are always protected and accessible only to authorized staff.
Ready to take control of your school?
Join schools across Kenya using Ebingwa to eliminate paperwork, speed up reporting, and collect fees without the stress. No setup fees. Works immediately.
Used by schools across Nairobi, Kiambu, and beyond. Set up in 10 minutes.